Project management refers to how a manager uses his skills, knowledge, tools, and techniques to manage various projects – all while making the best use of the resources available. Managers, however, have a tough time carrying out this business function.
Not only do they have to handle various projects at a time, but they also have to manage the various resources involved in the development of the project.
As per a survey, 77% of high-performing projects use project management software. But is it really worth the hype? Let’s see what advantages does it really provide:
1. Reduced workload, increased productivity
Perhaps the best advantage of using a software solely dedicated for project management! It saves managers quality time and effort. It reduces their workload. When the manager of a company has some free time in hand, they can redirect it to priority tasks.
It therefore increases the productivity and enhances the quality of all kinds of work done by the manager. Plus, if you use free project management software, it not only saves time but also simplifies workload.
2. Improved communication
Another crucial advantage of using a project management software is that it allows the members of an organization to collaborate easily. For bigger projects, this is a huge benefit. It helps the members of the group to share documents and other records.
This makes sure that everyone in the team remains updated with the progress of the work done and also the scheduling. This, apart from maintaining a certain level of transparency also helps in better coordination.
3. Higher accuracy, lesser misstatements
When you resort to a computer for carrying out a task, one of the many worries that can be eliminated is the risk of human error. Let’s admit it: Manual work can never fetch the same results as machine work.
Similarly, when you manage a project on a computer software, you are actually removing the probability of mistakes arising in the project. Lesser mistakes, higher accuracy. Further, higher the accuracy, smoother will be the company’s functioning.
Moreover, when the members of the team interact with a software, they learn new things. Hence, it also enhances the skill of the personnel.
4. Sharp risk management
The worst disadvantage of handling a project manually is that the risks involved aren’t assessed properly. On top of it, the lack of proper communication, repetitive mistakes, and improper allocation of work only increase the risk of project failure.
But when you manage a project on a particular project management software, you are able to assess risks accurately. It enables the organization to take calculated risks and allocate the resources optimistically.
This allows them to make smarter decisions and combat the risks throughout the project life cycle.
5. Easily adds new members
It is possible that midway through a project, the manager feels the need to loop in new members of the team. Sometimes, adding new members even becomes important so as to boost the speed of the project under development.
While this is not the easiest of tasks when a project is handled manually, it becomes a lot simpler when a software is being used. A project management software has the feature of maintaining and easily updating the project log. It simplifies the visualization of the project as a whole.
Over to you…
While there is no doubt that a project management software simplifies the task to a huge extent, it also has certain cons attached to it. The costs involved are really high. Most of the business personnel are not able to use the software properly. Again, it makes the job monotonous as it restricts the creativity of the team members.
Likewise, there are various other disadvantages of using project management software. In a nutshell, it can be concluded that a project management software is beneficial for those business organizations that are able to comply with the various complexities attached to it. That means, if you know how to use it wisely, you are sure to enjoy its various benefits.
